1. How do we use your personal data
You can visit AIR Institute’s website without providing any personal data. In that case, AIR Institute will only collect anonymous statistical data of general use (number of visitors, amount of data traffic, etc).
AIR Institute may use personal data for various purposes:
1.1. General Use
- Sending any alerts and communications relevant to your use of the AIR Institute Services
- Displaying personal data in users Account Pages
- Sending information you opted-in to when creating a user account
- Sending updates, new products and events
- Sending personalized tutorials and any other training documentation
- Billing purposes
- Communication urgent messages related to temporary or permanent changes to our Services, including planned outages, abuse warnings, etc.
You can opt-out of receiving any emails by following the instructions in the emails, or directly contacting with us.
AIR Institute will not sell your personal Information to anyone.
1.2. Client & Supplier Management
AIR Institute may use your personal data for managing its customers & suppliers’ databases and for contacting with you, in several ways:
- Processing any petition upon a client or supplier request. AIR Institute will process your personal data to enter in contact with you and/or your employees. This data includes, but is not limited to: name, address, phone number, e-mail, country and any other information shared by you with us. This personal data may be stored for a period of 5 years.
- Managing clients accounts: AIR Institute will process your data to successfully manage the user accounts created by you. This data includes, but is not limited to: name, address, phone number, e-mail, country, financial data and any other information shared by you with us. This personal data may be stored for a period of 10 years after termination or expiry of your agreement with AIR Institute.
- Improving services: AIR Institute will process your data to improve its service and to analyse general trends. This data includes, but is not limited to: name, address, phone number, e-mail, country, data related to your use of our services and any other information shared by you with us. This personal data may be stored for a period of 5 years.
1.3. Commercial Communications
If you opt-in to it when creating your user account, AIR Institute may send you commercial information about AIR Institute services, either by e-mail, telephone or ordinary mail. This data includes, but is not limited to: name, address, phone number, e-mail, country and any other information shared by you with us. Additional personal information might be gathered from other sources, such as your employer, public websites, social networks, etc. This personal data may be stored for a period of 5 years.
1.4. Statistical Information
AIR Institute may generate aggregated statistical data, usable by AIR Institute for own purposes such as product improvement. This information is 100% anonymous data, and not subject to GDPR.
2. How do we manage data transfers
Personal data may be transferred to recipients in the United States of America. In that case, AIR Institute will apply appropriate safeguards before, when the recipient is either certified by the EU/US Privacy Shield or by EC applicable laws.
3. Recipients of your personal data
AIR Institute may share your personal information with:
- Subsidiary companies within the AIR Institute group
- People within your own organisation (employees, advisors)
- Banks and providers of payment services
- Providers of assistance to AIR Institute
- Police and law enforcement authorities, if AIR Institute is legally compelled to it
- Partners working with AIR Institute to improve its services
4. Which are your rights
GDPR grants you diverse rights related to the processing of your personal information:
- Access, rectification and deletion
- Opting-out at any time
- Applying restrictions
- Retraction of your consent to the processing
- Data portability
- Being informed of our data processing system
Some of these rights may be subject to conditions. E.g. the right to opt-out direct marketing use does not apply to contract performance use.
You have the right to raise a complaint to the corresponding supervisory authority (in Spain, AEPD. Before doing so, we kindly ask you to contact us and seek a friendly and quick solution.
5. How do we protect your data
AIR Institute has implemented an advanced security system that protects your personal data against any accidental or unauthorised destruction, loss, alteration, access or any other unauthorised process. Nevertheless, no security system can guarantee 100% of security.
Your role is also very important. For example, we kindly request you to choose a strong password and to keep it confidential.
6. Cookies
During any visit to our site, the pages you see, along with a short text file called a ‘cookie’, are downloaded to your computer. Many websites do this, because cookies facilitate useful features such as the ability to identify whether a user has successfully logged into the site or to find out whether the computer (and probably its user) has visited the website before. You can set your browser to accept or reject cookies. These settings will typically be found in the ‘options’ or ‘preferences’ menu of your browser.
7. How to contact AIR Institute
You can contact us sending an e-mail to:
airgenomics@air-institute.com
Privacy Policy Statement – AIR Institute* – September 2019
* Fundación Instituto Internacional de Investigación en Inteligencia Artificial y Ciencias de la Computación (AIR Institute), G37571627, is registered in the Regional Registry of Foundations of Castilla y León, with number CL-37-00960, and headquarters in Plaza Ayuntamiento, 1, 37188 Carbajosa de la Sagrada (Spain).